Recruiting Coordinator

Recruiting Coordinator — Apex Global Solutions

Chicago, IL | March 2024 – Present

• Coordinated more than 1,200 complex, multi-stage panel interviews annually across 12 distinct business departments using GoodTime and Greenhouse, maintaining a 99.2% scheduling accuracy rate and reducing calendar scheduling conflicts by 42%.
• Automated pre-onboarding communication workflows for 450+ new hires, which decreased average candidate response times by 35% and improved overall background check completion velocity by 8 days.
• Managed travel logistics and expense reimbursements totaling $85,000 annually for out-of-town candidates, negotiating with 3 vendor hotels to reduce overall candidate lodging costs by 15%.
• Led the migration of candidate database records to a new ATS platform, auditing 15,000 candidate profiles to ensure full data compliance and reducing duplicate entries by 27%.

Associate Recruiting Coordinator — Vertex Enterprises

Chicago, IL | September 2021 – February 2024

• Facilitated interview scheduling for 850 candidate loops using Outlook and Lever, improving overall candidate satisfaction scores by 16% through proactive updates.
• Administered pre-employment screening documentation and reference checks for 320 candidates, cutting document processing latency by 24% through automated templates.
• Coordinated 18 large-scale university career fairs and virtual hiring events, resulting in the successful onboarding of 95 interns and entry-level employees.
• Analyzed weekly hiring metrics for the talent acquisition leadership team, identifying bottlenecks in the screening funnel to reduce time-to-hire by 14%.

Applicant Tracking Systems (ATS), Greenhouse, Lever, Interview Scheduling, Calendar Coordination, Google Workspace, Microsoft Outlook, Candidate Experience Management, GoodTime, Zoom Administration, Travel Coordination, Background Checks, Sourcing, Talent Acquisition Metrics, Onboarding Administration

ATS Transition and Data Migration

Role: Project Lead & Coordinator

Tools: Lever, Greenhouse, Google Sheets

Managed the migration of 15,000 candidate records to Greenhouse, completing the project 2 weeks early with 100% data integrity and reducing duplicate profiles by 24%.

Automated Scheduling Integration

Role: Recruiting Coordinator

Tools: GoodTime, Slack, Greenhouse

Coordinated the rollout of automated scheduling software across 4 recruiting teams, reducing average interview booking latency by 35% and saving 12 hours weekly.

• Associate Professional in Human Resources (aPHR) (2022)
• SHRM Certified Professional (SHRM-CP) (2024)

• Languages: English (Native), Spanish (Conversational)
• Volunteer Work: Event coordinator for Chicago Cares local community initiatives (2022–present)
• Availability: 2 weeks notice