Project Administrator

Project Administrator — Apex Corporate Solutions

Atlanta, GA | July 2023 – Present

• Coordinate project schedules and resource bookings for 8 parallel corporate projects, ensuring all project milestones are updated weekly in Jira and Microsoft Project.
• Monitor and report on a total project budget of $850,000, preparing bi-weekly financial updates that helped reduce budget variances by 14% across fiscal quarters.
• Organize and catalog 450+ project documents, charters, and status reports within Confluence, reducing internal team document retrieval times by 32% for all members.
• Facilitate weekly status meetings, drafting and distributing concise meeting minutes and action items to 18 stakeholder groups to maintain alignment on deliverables.

Project Coordinator — Vertex Business Services

Charlotte, NC | August 2021 – June 2023

• Managed tracking of 120+ deliverables for a regional office relocation project, completing all admin tasks 10 days ahead of the scheduled completion date.
• Prepared weekly status dashboards and tracking spreadsheets for 3 program managers, improving reporting accuracy by 19% through standardized templates.
• Processed and tracked 85+ project purchase orders and vendor invoices totaling $320,000, resolving 100% of payment discrepancies within 2 business days.
• Scheduled and coordinated logistics for 60+ project meetings and workshops, managing calendars and room bookings to reduce meeting conflicts by 27% across departments.

Project coordination, Budget tracking, Milestone tracking, Resource scheduling, Document control, Meeting facilitation, Agenda preparation, Jira, Confluence, Microsoft Project, Asana, Smartsheet, Microsoft Excel, Microsoft Office, Gantt charts, Trello

Digital Archive Standardization

Role: Project Administrator

Tools: Confluence, Jira, Microsoft Excel

Reorganized the corporate document repository containing 1,500+ assets, reducing file search time by 28% and ensuring 100% security compliance.

Office Relocation Administration

Role: Lead Project Coordinator

Tools: Microsoft Project, Asana, Smartsheet

Coordinated logistics for relocation of 240+ employees, completing the project 4 days early and keeping total costs 8% under the approved budget.

• Certified Associate in Project Management (CAPM) (2022)
• CompTIA Project+ Certification (2021)

• Languages: English (Native), German (Conversational)
• Volunteer Work: Project administrator for local community development projects (2022-present)
• Availability: 2 weeks notice