Team Assistant

Team Assistant — Apex Software Logistics

Seattle, WA | September 2023 – Present

• Coordinated weekly calendar management, scheduling, and travel logistics for 3 department managers, reducing booking time by 25% and scheduling conflicts by 30%.
• Managed a monthly office supply budget of $12,000 using QuickBooks, negotiating bulk purchases that decreased administrative overhead expenses by 14% annually.
• Organized 8 internal company events and team-building workshops for up to 120 attendees, managing all catering, vendor communication, and onsite logistics.
• Standardized the digital filing structure on Google Drive for 4 cross-functional squads, which boosted file retrieval speeds and information access times by 40%.

Administrative Assistant — Pacific Peak Systems

Seattle, WA | June 2022 – August 2023

• Facilitated daily office administrative tasks for a staff of 45 employees, handling mail distribution, guest reception, and meeting room schedules with zero errors.
• Assisted in onboarding 18 new hires by preparing digital orientation packages, decreasing setup time for new employees by 35% during a high-growth quarter.
• Reconciled travel and expense reports totaling $24,000 monthly, verifying invoices and reducing spreadsheet formatting discrepancies by 22% using Microsoft Excel.
• Liaised with 6 external facility vendors to resolve office maintenance requests, shortening task completion times from an average of 5 days down to 2 business days.

Calendar management, Travel coordination, Event planning, Office administration, Expense tracking, Vendor management, Google Workspace, Microsoft Office, QuickBooks, Trello, Slack, Zoom, Time management, Document control, Correspondence management, Customer service

Office Space Optimization Initiative

Role: Team Assistant & Lead Coordinator

Tools: Google Workspace, Trello, Slack

Coordinated the relocation and setup of a new corporate floor for 80 staff members, finishing 5 days early and staying 8% under the projected budget.

Digital Document Migration

Role: Administrative Assistant

Tools: Google Drive, Microsoft SharePoint, Slack

Led the migration of 1,200 archived documents to a cloud-based storage system, which reduced file access times by 35% and eliminated duplicate storage folders.

• Certified Administrative Professional (CAP) (2024)
• Microsoft Office Specialist: Excel Associate (2023)

• Languages: English (Native), Spanish (Conversational)
• Volunteer Work: Event coordinator for community clean-up projects (2022-present)
• Availability: 2 weeks notice for transition