Executive Assistant

Senior Executive Assistant — Vanguard Solutions Group

Atlanta, GA | October 2023 – Present

• Coordinated calendar management and email filtering for 3 C-suite executives, reducing meeting schedule conflicts by 35% and saving approximately 10 hours of administrative work per week.
• Managed domestic and international travel logistics for 15 monthly executive trips, drafting detailed itineraries and resolving flight or lodging disruptions within an average of 15 minutes.
• Reconciled over $45,000 in monthly travel and entertainment expenses using Concur, cutting processing times by 25% and ensuring 100% compliance with corporate expense policies.
• Organized 4 annual board of directors meetings and quarterly leadership summits for 120+ attendees, managing catering, venue booking, and materials preparation within a $75,000 budget.

Executive Assistant — Meridian Core Enterprises

Savannah, GA | June 2021 – September 2023

• Supported the Vice President of Operations and 4 department directors, organizing daily schedules, client meetings, and high-priority internal communications across a 50-person division.
• Drafted and edited 80+ executive reports, slide decks, and board presentations, reducing draft turnaround times by 30% and eliminating formatting errors across external materials.
• Automated the office supply procurement system using Excel and Slack integrations, reducing annual administrative overhead costs by 12% while maintaining optimal inventory levels.
• Spearheaded the relocation transition logistics for a 40-person office, coordinating with vendors, IT staff, and property managers to complete the move 4 days ahead of the scheduled date.

Calendar management, Expense reconciliation, Travel coordination, Event planning, Document control, Board relations, Office management, Vendor coordination, Microsoft 365, Google Workspace, SAP Concur, Expensify, Asana, Zoom, Slack

Office Relocation Initiative

Role: Lead Coordinator

Tools: Asana, Google Workspace, Slack

Coordinated the physical and technical transition of a 40-person office to a new facility, completing the move 4 days ahead of schedule and keeping operations at 100% uptime.

Global Leadership Summit

Role: Event Coordinator

Tools: Excel, RSVPify, PowerPoint, Zoom

Planned and executed a hybrid corporate summit for 150 international attendees, negotiating vendor contracts to reduce food and beverage costs by 15%.

• Certified Administrative Professional (CAP) (2023)
• Professional Administrative Certification of Excellence (PACE) (2022)

• Languages: English (Native), French (Conversational)
• Volunteer Work: Event coordinator for regional food bank fundraisers (2022-present)
• Availability: 2 weeks notice