Administrative Officer

Administrative Officer — Vanguard Business Solutions

Austin, TX | January 2024 – Present

• Directed daily operations and supportive services for a department of 75 personnel, managing an annual office services budget of $850,000 and cutting redundant software licensing costs by 18%.
• Negotiated contract terms with 12 external vendors for office supply procurement and facility maintenance, yielding a cost reduction of 14% and improving service delivery response times by 25%.
• Overhauled the corporate digital records management database, transferring 14,000 files to SharePoint and decreasing employee information search and retrieval times by 32% over a 3-month period.
• Coordinated travel logistics, scheduling, and visa processing for 40 international executive trips annually, reducing travel booking errors to zero and saving $24,000 in late booking fees.

Administrative Coordinator — Nexus Consulting Group

Dallas, TX | August 2021 – December 2023

• Supervised a team of 4 administrative support staff, coordinating work schedules and task delegation to ensure 100% compliance with weekly department reporting deadlines.
• Standardized the office supply inventory tracking system, reducing supply shrinkage by 22% and saving the department $12,000 in unnecessary quarterly purchases.
• Organized 8 large-scale regional conferences for up to 250 attendees, managing all catering, venue booking, and equipment setups while remaining 12% under the allocated budget.
• Managed the onboarding process and workstation setups for 45 new hires, reducing average setup cycle time from 5 days to 2 days through automation of access request forms.

Office administration, Budget management, Vendor relations, Records management, Travel coordination, Event planning, Microsoft Office, Google Workspace, SharePoint, SAP SuccessFactors, Confluence, Calendar scheduling, Inventory control, Meeting minutes

Digital Records Database Migration

Role: Project Lead

Tools: SharePoint, Confluence, MS Excel

Orchestrated the migration of 14,000 legacy records to SharePoint, completing the project 2 weeks ahead of schedule and reducing document search times by 32% across the firm.

Department Cost Optimization Initiative

Role: Project Co-Lead

Tools: SAP SuccessFactors, MS Excel, Microsoft Teams

Audited annual office service agreements and standardized supply procurement procedures, reducing administrative overhead by 15% and saving $36,000.

• Certified Administrative Professional (CAP) (2023)
• Microsoft Office Specialist: Expert (2021)

• Languages: English (Native), Spanish (Conversational)
• Volunteer Work: Event coordinator for community food pantry initiatives (2022-present)
• Availability: 2 weeks notice