Administrative Executive

Administrative Executive — Summit Meridian Logistics

Denver, CO | June 2023 – Present

• Coordinated complex domestic and international travel logistics for 5 C-suite executives, reducing travel-related scheduling errors to zero and saving $45,000 annually through corporate rate negotiations.
• Administered an annual operations budget of $380,000, streamlining vendor procurement protocols to reduce monthly administrative overhead by 16% across 3 regional offices.
• Designed and executed a digital transition to a cloud-based document filing system, cataloging over 12,000 legacy records and decreasing team document retrieval time by 35%.
• Organized and facilitated 14 board of directors meetings and quarterly business reviews, managing agenda preparation and action-item tracking to improve post-meeting follow-up efficiency by 25%.

Executive Assistant — Nova Crest Financial

Denver, CO | August 2020 – May 2023

• Managed calendar scheduling and inbox triage for 3 senior partners, handling over 150 daily communications and resolving schedule conflicts to recover 5 productive hours per week per partner.
• Reconstructed the expense reporting and reconciliation workflow using Concur, reducing invoice processing cycle times from 10 days to 3 days and capturing $12,000 in early-payment discounts.
• Led a cross-functional committee of 8 to plan and execute a regional client symposium for 250 attendees, managing a $65,000 budget and finishing 8% under the approved spending limit.
• Supervised and onboarded 4 junior administrative support staff, standardizing office onboarding documentation to cut training ramp-up time by 40% over a 12-month period.

Executive calendar management, Budget forecasting, Travel logistics, Vendor relations, Expense reconciliation, Procurement, Meeting facilitation, Document control, Staff onboarding, Microsoft 365, Google Workspace, Concur, Salesforce, Slack, Zoom

Digital Archive Initiative

Role: Project Lead

Tools: Google Drive, Adobe Acrobat Pro, Trello

Led a 4-month transition of physical corporate files to a secure cloud server, digitizing 12,000+ folders and reducing cross-department file search times by 35%.

Operations Cost Optimization

Role: Administrative Lead

Tools: Microsoft Excel, Concur, Slack

Audited office supply and catering vendors, consolidated accounts, and renegotiated contracts to save $18,000 annually.

• Certified Administrative Professional (CAP) (2022)
• Professional Administrative Certification of Excellence (PACE) (2021)

• Languages: English (Native), Spanish (Conversational)
• Volunteer Work: Event coordinator for Denver Community Food Bank (2021-present)
• Availability: 2 weeks notice