Virtual Event Manager

Virtual Event Manager — Horizon Tech Conferences

Chicago, IL | January 2024 – Present

• Led planning and execution for 8 large-scale virtual events with up to 15,000 attendees, utilizing Zoom Events and Hopin to achieve a 92% attendee satisfaction score.
• Managed an annual event budget of $650,000, negotiating contract terms with 15 technology vendors to reduce overall platform licensing expenses by 18% over 12 months.
• Designed and integrated custom API connections between vFairs registration tools and Salesforce database, accelerating lead synchronization speeds by 40%.
• Coordinated speaker onboarding and technical rehearsals for 120+ international presenters, reducing live session startup delays to 0% across all parallel tracks.

Virtual Event Coordinator — Apex Marketing Group

Boston, MA | June 2021 – December 2023

• Coordinated logistics for 24 monthly webinar series attracting over 45,000 total registrants, increasing conversion from registration to attendance by 22%.
• Managed speaker relations and scheduled pre-recordings for 3 virtual summits, resulting in a 95% on-time broadcast rate for 60+ sessions over a 3-day schedule.
• Analyzed post-event web analytics from Webex Events to compile detailed ROI reports for 12 corporate sponsors, increasing year-over-year sponsor retention by 15%.
• Configured accessibility features including live captions and translation services across 18 virtual sessions, expanding global audience reach by 25%.

Virtual event planning, Hybrid event logistics, Platform integration, Vendor management, Stakeholder communication, Speaker onboarding, Budget management, Post-event analytics, Zoom Events, Hopin, vFairs, Webex Events, Salesforce, HubSpot

Global Tech Expo 2025

Role: Lead Virtual Event Producer

Tools: Zoom Events, HubSpot, OBS Studio, Slido

Directed the end-to-end digital setup and execution of a 3-day expo with 8,500 participants, improving attendee engagement rates by 27% through interactive Q&A integrations.

Sponsor ROI Automation

Role: Event Technology Coordinator

Tools: vFairs, Salesforce, Google Analytics, Zapier

Automated attendee tracking and sponsor booth engagement logs, delivering personalized lead reports to 25 sponsors within 2 hours of event closure and reducing manual reporting time by 80%.

• Digital Event Strategist (DES) (2023)
• Certified Meeting Professional (CMP) (2024)

• Languages: English (Native), Spanish (Conversational)
• Professional Affiliations: Member of Professional Convention Management Association (PCMA) (2022 – Present)
• Availability: 2 weeks notice