Project Coordinator

Project Coordinator — Apex Digital Solutions

Denver, CO | January 2024 – Present

• Coordinated project schedules and resource allocation for 4 concurrent software development initiatives, ensuring 94% on-time milestone delivery across a team of 18 engineers.
• Monitored and reconciled a $750,000 project budget, utilizing Smartsheet to track contractor hours and reduce vendor billing discrepancies by 14% over a 12-month period.
• Facilitated weekly status syncs, sprint reviews, and risk assessment sessions, resolving 88% of cross-team dependencies and blocker tickets within 24 hours of escalation.
• Standardized project documentation and onboarding workflows in Confluence, reducing ramp-up time for new contractors by 35% and saving 12 hours of training per week.

Associate Project Coordinator — Vanguard Tech Group

Denver, CO | June 2021 – December 2023

• Assisted in scheduling milestones and documenting requirements for 3 IT infrastructure projects, delivering all deliverables within 15 days of the projected launch date.
• Maintained the project risk register and action items log using Jira, tracking 45+ daily tasks and decreasing administrative reporting errors by 26% over 18 months.
• Managed procurement tracking and purchase orders for project hardware, saving $28,000 in shipping fees through consolidated vendor scheduling and negotiation.
• Organized project kickoff and weekly reporting meetings for 25 stakeholders, reducing status meeting durations by 20% through structured agenda distribution.

Project coordination, Schedule management, Budget tracking, Risk register management, Resource planning, Vendor coordination, Status reporting, Meeting facilitation, Stakeholder communication, Jira, Confluence, Smartsheet, Microsoft Project, Trello, Advanced MS Excel, Slack, MS Teams, Agile, Scrum

CRM Integration Initiative

Role: Lead Project Coordinator

Tools: Jira, Confluence, Smartsheet, Slack

Coordinated the 6-month migration and integration of a new CRM system for 150 users, resolving 92% of launch dependencies and completing the project 10 days early.

Office Relocation and IT Setup

Role: Project Coordinator

Tools: MS Project, Excel, MS Teams

Facilitated vendor deliveries and hardware installation schedules for a 200-employee office move, preventing equipment downtime and reducing shipping costs by 18%.

• Certified Associate in Project Management (CAPM) (2022)
• Certified ScrumMaster (CSM) (2023)

• Languages: English (Native), Spanish (Conversational)
• Volunteer Work: Event coordinator for Denver Habitat for Humanity (2022–present)
• Availability: 2 weeks notice