Event Coordinator

Senior Event Coordinator — Summit Events Group

Chicago, IL | March 2023 – Present

• Coordinated logistics and vendor operations for 14 large-scale corporate conferences annually, overseeing up to 2,500 attendees and ensuring 98% on-time session starts using Asana for timeline tracking.
• Managed a cumulative event budget of $450,000, utilizing Excel for cost tracking and reallocating resources to reduce overall venue and catering expenses by 14%.
• Negotiated 45+ venue and vendor Scope of Work (SOW) agreements, securing favorable terms that saved $65,000 in AV and registration system licensing fees.
• Integrated Bizzabo mobile event application across all corporate events, boosting attendee session feedback submission rates by 28% and user app engagement by 32%.

Event Coordinator — Apex Marketing Solutions

Chicago, IL | June 2020 – February 2023

• Spearheaded planning and registration workflows for 8 regional trade shows, leveraging Cvent to coordinate attendee communications and improve registration rates by 18%.
• Directed on-site operations for 12 corporate networking events of up to 800 guests, supervising 15 temporary event staff and resolving registry issues to reduce wait times by 40%.
• Executed post-event survey data collection using Qualtrics, capturing responses from over 1,200 stakeholders to identify improvement areas and raise event satisfaction score by 12%.
• Monitored room blocks and banquet event orders (BEOs) for 15 venue bookings, resolving occupancy discrepancy alerts to avoid $18,000 in potential attrition penalties.

Event planning, Venue selection, Contract negotiation, SOW management, Budget forecasting, Vendor relations, On-site logistics, BEO management, Cvent, Bizzabo, Qualtrics, Asana, Excel, Zoom Events

Global Tech Summit 2025

Role: Lead Event Coordinator

Tools: Cvent, Bizzabo, Slack, Asana

Led the planning and execution of a 3-day virtual and in-person hybrid conference, managing 120 speakers, 2,000 attendees, and improving survey satisfaction score to 96%.

Financial Services Roundtable Series

Role: Event Coordinator

Tools: Excel, Zoom Events, Qualtrics

Coordinated a 6-city executive roundtable series with a $150,000 budget, securing 400 high-net-worth attendees and reducing catering wastage by 22%.

• Certified Meeting Professional (CMP) (2023)
• Certified Special Events Professional (CSEP) (2024)

• Languages: English (Native), Spanish (Professional Working Proficiency)
• Volunteer Work: Event coordinator for Chicago Food Bank annual fundraising gala (2022 - present)
• Availability: 3 weeks notice