Finance Assistant

Finance Assistant — Pacific Meridian Services

Seattle, WA | July 2023 – Present

• Reconciled over 1,200 monthly bank transactions and credit card accounts using NetSuite, reducing unresolved ledger discrepancies by 18% and ensuring compliance with GAAP standards.
• Processed bi-weekly payroll for 150+ corporate employees with an accuracy rate of 99.8%, managing tax filings, benefit deductions, and resolving payroll queries within 24 hours.
• Managed accounts payable ledger for 80+ active vendors, processing disbursements totaling $450,000 monthly and capturing early-payment discounts to save the company $14,000 annually.
• Automated the invoice matching workflow by configuring Optical Character Recognition (OCR) tools in QuickBooks, decreasing manual document review times by 25% over a 6-month period.

Accounting Clerk — Beacon Logistics Group

Tacoma, WA | June 2021 – June 2023

• Administered accounts receivable ledger, generating and dispatching 300+ client invoices monthly, which reduced Average Days Sales Outstanding (DSO) from 42 days down to 34 days.
• Prepared monthly journal entries and amortization schedules for prepaids and fixed assets, accelerating the close process for the accounting department by 2 days each month.
• Reviewed travel and entertainment expense reports for 75 regional staff members, ensuring strict alignment with internal corporate travel policies and reducing error rates by 12%.
• Assisted senior accountants with year-end audit preparation by assembling 150+ financial schedules and ledger support documents, resulting in zero external audit adjustments.

Accounts Payable, Accounts Receivable, Bank Reconciliation, General Ledger, Payroll Administration, Expense Management, GAAP Compliance, Financial Reporting, NetSuite ERP, QuickBooks Enterprise, MS Excel, VLOOKUP, Pivot Tables, Pivot Charts, Amortization Schedules, Microsoft Dynamics 365, OCR Billing Tools

Expense Management System Migration

Role: Implementation Assistant

Tools: Expensify, QuickBooks Enterprise, MS Excel

Supported the migration of travel expense logging to Expensify for 120 employees, saving 15 hours of manual data entry per week and reducing audit errors by 30%.

Accounts Receivable Dashboard Implementation

Role: Lead Reconciler

Tools: Power BI, Microsoft Dynamics 365, MS Excel

Designed a dashboard tracking aging invoices for the management team, facilitating follow-ups that recovered $45,000 in past-due receivables within 60 days.

• Certified Bookkeeper (CB) (2022)
• QuickBooks Certified User (2021)

• Languages: English (Native), French (Conversational)
• Volunteer Work: Volunteer Treasurer for Seattle Literacy Foundation (2022-present)
• Availability: 2 weeks notice