Accounts Payable Clerk

Accounts Payable Clerk — Vanguard Logistics Group

Chicago, IL | January 2024 – Present

• Processed over 1,200 multi-currency invoices weekly using SAP ERP, maintaining a data entry accuracy rate of 99.9% while reducing processing discrepancies by 18% over a 12-month period.
• Led the implementation of Concur Expense automation for 150+ corporate credit card holders, reducing average employee expense reimbursement cycle times by 32% and eliminating duplicate submissions.
• Reconciled monthly vendor statements for 45 major supplier accounts, resolving long-standing billing disputes and reclaiming $48,500 in duplicate or overpaid charges.
• Managed weekly ACH, wire, and check payment runs totaling up to $2.4M, maintaining 100% compliance with internal control policies, cash management deadlines, and SOX regulatory guidelines.

Accounts Payable Clerk — Summit Retail Solutions

Chicago, IL | June 2021 – December 2023

• Administered the 3-way matching process for purchase orders, receiving reports, and invoices for 800+ monthly transactions, reducing processing discrepancies by 24% and avoiding late fees.
• Negotiated updated payment and credit terms with 12 critical vendor accounts, extending average payment windows from 30 to 45 days and improving short-term operational cash flow by 16%.
• Maintained the digital accounts payable archives for all transactional documents, reducing the average internal audit retrieval time for historical invoices from 4 hours to under 15 minutes.
• Assisted in quarterly and year-end financial close procedures, preparing accounts payable journal entries and accrual spreadsheets that reduced final reporting preparation time by 2 business days.

Accounts Payable (AP), Invoice Processing, 3-Way Matching, Vendor Relations, Bank Reconciliation, General Ledger (GL) Accruals, Expense Auditing, Payment Runs (ACH/Wire/Check), 1099 Reporting, SOX Compliance, SAP ERP, NetSuite, Concur, Bill.com, Microsoft Excel (VLOOKUP, Pivot Tables)

AP Automation Transition

Role: Co-Lead Specialist

Tools: NetSuite, Bill.com, Microsoft Excel

Migrated manually processed invoices to an automated OCR billing system, decreasing monthly processing cycle times by 35% and saving $14,000 in paper costs annually.

Vendor Terms Optimization Campaign

Role: Accounts Payable Clerk

Tools: SAP, Outlook, Microsoft Excel

Analyzed 120 supplier profiles to renegotiate payment terms, successfully extending payment terms for 30 high-volume vendors and freeing up $120,000 in weekly working capital.

• Accredited Payables Specialist (APS) (2023)
• Certified Accounts Payable Specialist (CAPS) (2022)

• Languages: English (Native), Polish (Conversational)
• Volunteer Work: Treasurer for Chicago Community Food Pantry (2022-present)
• Availability: 2 weeks notice