Accounting Assistant

Accounting Assistant — Sterling Financial Advisors

Charlotte, NC | June 2023 – Present

• Administered weekly payroll processing using ADP Run for 85 corporate employees, achieving 100% on-time paycheck distribution and reducing payroll calculation errors by 32%.
• Managed accounts payable workflows in NetSuite, verifying and processing 450+ vendor invoices monthly with a total volume of $1.8M while capturing 98.5% of early payment discounts.
• Reconciled 14 corporate bank accounts and credit cards using Excel pivot tables, identifying and resolving over $45,000 in ledger discrepancies during the quarterly closing cycle.
• Optimized the expense reporting workflow in Expensify, reducing the average employee reimbursement cycle from 12 business days to 4 business days over a 6-month period.

Accounting Clerk — Oakridge Funding Group

Raleigh, NC | June 2021 – May 2023

• Processed accounts receivable billing in QuickBooks Online, generating 320+ client invoices monthly totaling $950,000 and decreasing average days sales outstanding by 18%.
• Prepared weekly financial reports and aging schedules using Excel VLOOKUP functions, flagging 45+ past-due client accounts and recovering $120,000 in outstanding balances.
• Organized 1,200+ audit documentation files in Bill.com, which accelerated the external auditor review process and finalized the audit 5 business days ahead of schedule.
• Maintained the petty cash fund and office expense logs in Google Sheets, resolving monthly ledger variances and reducing undocumented expenditures by 45% over 12 months.

Accounts payable, Accounts receivable, Payroll processing, Bank reconciliation, General ledger maintenance, Expense reporting, Financial auditing support, Tax preparation assistance, QuickBooks Online, SAP ERP, NetSuite, ADP Run, Bill.com, Expensify, Microsoft Excel, Google Sheets

AP Automation Transition

Role: Implementation Lead

Tools: QuickBooks Online, Bill.com, Excel

Led the conversion from paper billing to automated invoice processing, reducing weekly data-entry requirements by 15 hours and resolving 99% of vendor payment delays.

Fixed Asset Ledger Cleanup

Role: Special Project Assistant

Tools: NetSuite, Excel, Google Sheets

Audited and reconciled 3 years of historical fixed asset logs, identifying $65,000 in unrecorded depreciation and correcting 120 asset record discrepancies.

• Certified Bookkeeper (CB) (2024)
• QuickBooks ProAdvisor (2022)

• Languages: English (Native), Spanish (Conversational)
• Volunteer Work: Assistant Treasurer for Charlotte Community Food Bank (2022-present)
• Availability: 2 weeks notice