Legal Secretary

Legal Secretary — Oakridge Legal Partners

Chicago, IL | September 2023 – Present

• Drafted and proofread 80+ pleadings, motions, and subpoenas monthly with a 100% accuracy rate, ensuring timely submissions to federal and state courts via electronic filing (ECF).
• Coordinated daily scheduling, travel itineraries, and court calendars for 4 senior attorneys, reducing scheduling conflicts by 22% over a 12-month period.
• Managed the transcription of 60+ hours of legal audio recordings and depositions, delivering highly accurate written transcripts under tight deadlines.
• Implemented a new digital archiving system for client case files, shortening retrieve-and-review times by 35% for a database of over 1,200 active records.

Legal Administrative Assistant — Sterling & Vance LLP

Chicago, IL | June 2021 – August 2023

• Processed billing statements and expense reports for a portfolio of 50+ corporate clients, resolving payment discrepancies to reduce outstanding accounts receivable by 18%.
• Maintained legal databases and case files for 25 parallel litigation cases, indexing over 5,000 discovery documents with zero classification errors to ensure instant retrieval.
• Welcomed and screened 40+ daily office visitors and incoming client calls, routing inquiries to appropriate departments and improving client satisfaction ratings by 15%.
• Organized 12 quarterly firm-wide training workshops on Clio and billing software protocols, resulting in a 95% compliance rate for staff expense submissions.

Clio, LexisNexis, Westlaw, ECF filing, PACER, Adobe Acrobat Pro, Microsoft Office 365, Legal research, Legal document drafting, Transcription, Court calendaring, Billing & invoicing, Time tracking, Case management, Document indexing

Digital Filing Transition

Role: Lead Administrative Coordinator

Tools: Clio, Adobe Acrobat Pro, Excel

Led the migration of 1,200 physical client case files to a cloud-based Clio repository, completing the transition 2 weeks ahead of schedule.

Billing Workflow Optimization

Role: Administrative Specialist

Tools: Clio, Quickbooks, MS Teams

Redesigned the monthly client billing workflow, reducing payment processing cycles from 15 days to 5 days and decreasing invoicing errors by 20%.

• Certified Legal Secretary Specialist (CLSS) (2022)
• Notary Public, State of Illinois (2021)

• Languages: English (Native), Spanish (Conversational)
• Professional Memberships: Association of Legal Administrators (ALA)
• Availability: 2 weeks notice